How to Choose Software For Your Tanning Salon Business

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People nowadays really like the idea of having beautiful, glowing skin with a tan. This has caused a huge rise in competition in tanning salons. Managing and running a tanning salon in this competitive market isn’t always about delivering the right services but also generating the right revenue for profits for your business.

This is where tanning salon scheduling software comes into play. This software is designed to simplify the complex and time-consuming tasks at your salon. It helps you manage and schedule appointments, monitors your inventory stock, and provides you with deep insights to control unnecessary expenses. However, the decision to choose the right one for your business is really important and requires an evaluation of various factors. 

To help with this, we’re going to understand the most important steps to follow before choosing the right tanning salon software app for your salon. Let’s start!

Tips to Choose The Best Tanning Salon Software 

Understanding Your Business Needs

Before looking for countless options for tanning salon software on the market, take a moment to reflect on your business necessities. What are your business priorities? What are the points or areas in which you find difficulty managing your business? Whether it’s scheduling appointments efficiently, managing inventory, or making good communication with your clients, 

By understanding these factors, you can find the better option for your salon more easily.

Budget and Affordability 

Check your budget and affordability before making a choice for tanning salon software. If you are the owner of a newly opened salon, it becomes more important. When deciding on tanning salon scheduling software, think of its’ downpayment and operating costs. The costs and prices of the software will determine your business’s profit margins, time management, and customer satisfaction rate.

Check for User-Friendly Interfaces

Opt for a tanning salon application with a user-friendly interface. Both the client and staff should easily operate the interface. An honest and intuitive interface guarantees that you and your workers can recognize what you do to provide satisfactory and premium services to make your customers glow instead of wrestling with complicated software packages.

Prioritize Tanning Salon Key Features

While choosing the right software for your salon, it is important to prioritize the key features. Look for software that provides the following core functionalities to enhance your salon’s efficiency. 

#1. Efficient Appointment  scheduling

The first and most important feature to look for in any software for tanning salons is how efficient its appointment scheduling process is. Your chosen software should provide an appointment calendar that shows the complete details of every appointment with a complete date and time. So that your staff doesn’t face any difficulties in managing and assigning the booking slots to the clients according to their preferences and staff’s availability.

#2. Inventory Management

If your salon’s inventory is well-managed then you can ensure smooth operation. The software should track the quantity of stock in your inventory. Make sure it keeps your inventory well-maintained to ensure that inventory is never empty or doesn’t have to be in excess to go unused. Additionally, the chosen software should create a simplified list of your inventory stock, divided on the basis of their usage, price, and quantity. This makes it easy to access when needed. The software also reduces the stress of checking the expiration date of products manually so that staff can provide interrupted services. 

#3. Automatic Reminders

An efficient tanning salon software app must have an automatic reminder feature to reduce no-shows and increase customer engagement. Select software that has the feature of sending automatic and timely reminders to clients about their upcoming appointments through simple text, email, or phone-calling methods. When you send these gentle reminders to the clients, there are fewer chances of missed appointments, and you show that your salon is well-organized and aware of the client’s needs.

#4. Simplified Payment Processing

When you choose the tanning software for your salon ensure that it offers a simplified payment processing. The software should be easy to integrate with payment gateways and support online payment processes. Additionally, it should be able to generate automated invoices when a client makes any payment at your salon. With this, you can easily manage your financial transactions and don’t have to worry about the risks of missing payments. 

Should be Mobile-friendly

In this digital era, look for tanning salon scheduling software that is mobile-friendly with an attractive interface and dashboard. The software dashboard should display complete information regarding upcoming appointments, inventory stock, and sales completed on a daily basis. This gives them the privilege to manage every operation, from simple appointment scheduling to monitoring finances anytime and anywhere.

Consider Integration Capabilities

Consider that the software you choose for your salon should have the capability to be easily integrated with other platforms. You can integrate the software with any third party through an API so that it becomes flexible and convenient for users. The software should be easily integrated with platforms such as CRM( customer relationship management), payment platforms, and marketing tools. Your software’s seamless integration capabilities ensure smooth operations and easy data transfer with minimum downtime.

Check for Scalability

With the increasing time when your salon grows, it’s obvious that your client base will increase.

So, you should check the scalability of the software before you integrate it with your salon business. Make sure the software is capable of handling multiple appointments and customers simultaneously.

Look for Comprehensive Support and Training

While checking the software for your business, check that it offers comprehensive training for your staff on how to operate the software and make the best use of it. Additionally, it should offer a customer support system that allows clients to ask any queries or doubts. This helps in increasing your customers’ trust and business efficiency. 

Read Reviews and Get Recommendations

Before getting started with a management software application for your business, seek recommendations from industry experts. Besides this, check reviews of the software, which show its users’ experiences after using it and its weak points.

Evaluate Security Measures

While managing a tanning salon, a bulk of data and information is used and stored. That’s why the software should save clients’ data and reports with proper data encryption and should be compiled with the latest regulations. When clients’ data is protected and safe, this helps them build trust with your business.

Read Also: Merchant Cash Advance BlurSoft: Is It Right for Your Business?


Choosing the right tanning salon software app for your tanning salon is a personal decision that should be made with proper knowledge and research. The software should match your business needs and detect problems that bring a poor reputation to your business.  When you select software for your salon, make sure it is capable of providing the above-mentioned key features. The software should be customizable and easy to use. If you want to shift your data from the previous software to the new one, it easily transfers in minimum downtime. It increases business efficiency to bring customers and profits.

Author Bio
Zin Lang has been a dedicated member of the Salonist team since 2017, serving as a manager. With her years of experience and expertise in the beauty and wellness industry, she has played a crucial role in steering the company toward success.

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